Mistakes are a part of our lives. What matters is that you learn from them and make things right. In a cooperate setting, making things right usually requires a formal means of communication like sending an apology letter. Apology letters fit almost any mistake that might occur in an office setting. For instance, an apology letter for leave without notice, or apology letter for offending a co-worker, etc.
It is important to know how to take responsibility for your actions and apologize for it. It is a skill that is important not only for your career but also for your personal life. So, how do you go about writing an apology letter? Let’s take a look at everything an apology letter should cover:
Say I’m Sorry
As simple and insignificant as it sounds, simply saying the good old “I am sorry” goes a long way. It will not only set the tone of your apology letter but also ensure a smooth start.
Admit your mistake
It is important to admit your mistake in front of the other person. They should know that you take full responsibility for what you did and are willing to make things right with them.
Describe the situation
Explain what happened in that situation and how you should have reacted or acted in a different way. It will be easier for them to forgive you if they knew why you acted a certain way or what went through your head when the whole situation took place.
Have a plan to fix it
Once you have admitted your mistake and expressed how sincerely sorry you are, give them an action plan of how you are going to fix it. It is important to make things right so have a plan ready on how you are going to fix what went wrong.
End on a positive note
Lastly, end the apology letter on a positive note. Promise that you won’t make the same mistake ever again. And hope that you both can move past this unfortunate event without any hard feelings.
Sample Apology Letter for Leave
Subject: Apology letter for leave without prior notice
Dear [Name of the manager],
I wish to offer my deepest apologies for not being able to report to work on [Date of absence]. I understand my unannounced absence from work caused difficulties to you and the entire team. Please understand this was not my intention. I apologize for letting this happen.
I could not make it to work because I woke up with a severe stomach ache. On consulting a doctor I came to know that I have kidney stones and will need to get it treated surgically. I have attached the documentation on the matter.
I understand that I should have handled the situation better and conveyed the same to you at the earliest. So I will not give excuses for having failed to communicate at the right time about my absence.
In the future, I will ensure that I communicate at the earliest. I hope we can put this behind us.
Thank you for your support and understanding.
[Name of the employee]
Washija is a content specialist at Receptix. She has an MBA in Tourism and a passion for creating web content. She is an avid reader, a traveler, and a versatile writer. She has been writing on the topics of education, career advice, and related areas for the past 3 years.