Ever since the advent of printer rental services, the market dynamics have transformed completely. Companies in the past had to acquire a single print device or an entire fleet to cater to their document-centric needs. However, not only was it costly for organizations but it was also difficult to replace or discard aging or faulty devices. With a printer rental service, many companies took advantage of the situation and brought down a major chunk of their printing costs.
This service not only lets them avoid huge upfront investments but also enables them to replace obsolete and faulty machines effortlessly. However, once businesses rent a printer, the actual challenge is to reduce its downtime. People who misuse the device end up malfunctioning it and voiding the contract. You shouldn’t make this mistake and follow effective tips and strategies to ensure maximum uptime for your rented MFDs.
If you are also planning to get printer rental services for your business, then keep reading this article to learn how to reduce downtime for rented printers.
Top 6 Ways to Decrease Downtime for Rented Print Devices
When you’ve rented a printer, you want to make the most out of it. However, incorrect use or mishandling can break down the device and can create problems. However, by following effective tips, you can decrease the rented printer’s downtimes. These include using recommended supplies, using the right paper, timely maintenance cycles, and more.
Let’s delve deeper to explore some ways to decrease downtime for rented print devices.
1. Use recommended supplies
One of the top ways to decrease downtime for rented print devices is to use recommended supplies. People often make the mistake of getting supplies for printers that are cheap. Supplies for a printing device include paper, toners, ink cartridges, parts, and more. When you get supplies at cheap rates from an unverified vendor or supplier, it always cuts corners on quality.
However, you shouldn’t adopt this practice as this can cause damage to your device and printing quality. To avoid the printer’s downtime, you must use recommended and official supplies. A lot of printer rental services include providing OEM supplies for the rented devices. Some supplies are covered in the rental plans while some come at nominal prices that keep the devices operational. You can contact authentic suppliers for Printer Rental in Dubai and ensure the maximum uptime for your rental devices with original supplies.
2. Replace old devices & consumables
One more right way to decrease rented printer downtime is to replace old devices and consumables. Devices that become old or obsolete experience frequent crashes and downtime. This is also true for consumables that get outdated or depleted.
When this happens, your print devices don’t work at all. However, to keep your printer rental fleet operational, you must contact the leasing company to get your obsolete devices and consumables replaced. You can also get toner and cartridge refills in case they run out.
3. Set print page allowance
Another way to decrease downtime for rented print devices is to set print page allowances. Print page allowance or simply page allowance means permitting a specific number of pages. When a device is overused, it becomes more prone to wear & tear.
Consequently, the device stops working before time and requires more frequent repairs. However, modern printers let you print limits. Using built-in software, you can restrict users from printing unnecessarily. This way you can reduce rented device downtime and generate more output.
Read also: Custom Printed Packaging as a Source of Information about Product
4. Choose the right paper
One more way to decrease downtime for rented print devices is to choose the right paper. When people use the wrong paper type, it can cause paper jams and printer malfunctions. This is because cheaper or wrong paper is not intended to be used in a certain model.
People also use cheaper quality paper to save money but they end up spending more on printer repair and maintenance. This is why choosing the right paper is crucial to ensure maximum uptime for rented devices. With the right paper, you also get the finest quality print outputs.
5. Activate energy saving mode
Another tip on the list to reduce rented printer downtime is to activate energy-saving mode. Modern printers have the ability to conserve energy. This is because newer technology is created keeping eco-friendly and sustainable practices in mind.
When you rent the latest and top-of-the-line printing devices, they come equipped with energy-saving functionality. This means such devices print using lower energy. These devices also hibernate and go into sleep mode when not used for a certain time. Resultantly, energy costs get lowered and devices malfunction less.
6. Opt for professional servicing
The last yet important way to reduce downtime for rented printers is to opt for professional servicing. Every machine whether it’s mechanical or electrical requires servicing. When you ignore to conduct timely service and repair the rented printers, they can experience downtime. This limits your operational capacity and incurs financial losses on your business.
However, you can avoid this situation for good. The majority of printer rental services come with servicing and repair facilities in the contract. This means rental company professionals come to conduct periodic maintenance and servicing when the time arrives. They can also visit your organization or locality in case the device is experiencing malfunctioning. You can contact reputable distributors to opt for printer rental in Dubai with professional servicing in your rental plan.
Ensure Maximum Uptime for Rented Printers
The printer rental service is a great convenience for individuals and businesses. Misusing the service and the rental technology can result in penalties and financial losses. However, renting the right equipment and taking care of it is the key to ensuring reduced downtime. Get in touch with reliable printer rental companies to ensure maximum uptime for the rental devices.